Creating an application from a template, using an advance payment request as an example. Any other application is submitted the same way.
In brief
💻 Signed in to app.doodocs.kz
🔑 Personal digital signature (eGov Mobile or NCA)
Note: vacations, days off, sick leaves and other absences are requested via the “My absences” section (see the next article). “New document” is for other types of applications — financial, HR and so on.
Desktop
Phone
1
Click “New document” and find a template
The “New document” button is at the top of the left menu (or ⌘K / Ctrl+K). Type a name in the search — e.g. “аванс” (advance) — and pick the application you need.
Searching for a document type by name
2
Fill in the variables
In the “Variables” panel on the right, pick values from the lists and fill in the required fields marked with *. Your name, position and department are inserted automatically.
Choosing a variable value from a preset list
3
Check the document text
The values are inserted into the application text immediately — e.g. the amount in words in Russian and Kazakh. Set the document number in the “Number” field on the right.
The finished application text with inserted values
4
Check the document route
The route is shown on the right: who signs and who approves. The route is preconfigured — nothing needs to be changed.
Route: signing by the initiator, then approval
5
Click “Sign and send”
Sign with your personal digital signature: the QR code in eGov Mobile, or “Sign with NCA EDS” on the computer.
Signing the document with a personal digital signature
6
Done — the document is on its way
After signing, the application is automatically sent for approval. Track the status under Documents → All; decisions arrive in your Inbox.
1
1
Tap the create button
It sits in the bottom-right corner — a pencil in a circle. The sheet opens over whatever screen you are on. Choose “Document”.
The create sheet — it opens over whatever screen you are on, here Settings
2
Choose a document type
Type the name in the search box. Note that document type names stay in Russian, so search for “аванс” rather than “advance”. “From file” uploads a ready-made document instead.
3
Fill in the fields
Fields marked with an asterisk are required. Amounts are spelled out automatically, including in Kazakh. Then tap “Create”.
The document form before creating
4
Check the route and send
Expand “Route” to see who signs and who approves, and in what order. “Your turn” marks the step waiting on you. Then tap “Sign”.
The route: signing first, then two approvals
5
Done
The document goes to the first person in the route. Track it under Profile → Documents.
